Stettler District Ambulance Association Collective Agreement 2023 - 2026

Article 22: Evaluations and Personnel Files

1. The parties to this Collective Agreement recognize the desirability of Employee evaluations. Such evaluation shall be conducted on a regular basis, and at a minimum once every two (2) years or when requested by the Employee. Evaluations shall be for the constructive review of the performance of the Employee.
2. All such evaluations shall be in writing.
3. Meetings for the purpose of the evaluation interview shall be scheduled by the Employer with at least forty-eight (48) hours’ notice. The Employee may review their personnel file prior to the interview if requested. The Employee may sign their evaluation for the purpose of indicating that they are aware of its contents. The Employee shall be given a copy of their evaluation document. The Employee shall have the right to respond, in writing, within seven (7) calendar days of the interview and their reply shall be placed in their personnel file.
4. An Employee’s evaluation shall be considered confidential and shall not be released by the Employer to any person, except a Board of Arbitration, the Employer’s counsel or as required by privacy legislation, without the written consent of the Employee.
5. Notwithstanding Article 22.03, by appointment made in writing at least one (1) working day in advance, an Employee may view their personnel file. An Employee shall be entitled to be accompanied by a Union representative when viewing their personnel file.
6. The Employee shall be given a copy of requested documents from their file provided that they first pay the Employer a reasonable fee to cover the cost of copying, which fee shall be established by the Employer.
7. 1. A Letter of Expectation issued to an Employee shall be placed on the Employee’s personnel file. The Letter of Expectation shall indicate that it is not disciplinary action. A copy of the Letter of Expectation shall be sent to the Union within five (5) working days.
   2. During the Employee’s next performance evaluation any Letter(s) of Expectation on the Employee’s personnel file shall be reviewed and the matters addressed incorporated into the written evaluation. After the evaluation is complete, the Letter(s) of Expectation shall be removed.
8. Attendance Program
   An Employee, who is considered to have exited the Employer’s attendance awareness program, shall request in writing that their personnel file be cleared of any letters received under such program. The Employer shall confirm that such action has been effected.