Careers

Deadline for applications: 4:30pm on July 22, 2025

The Organization: 
The Health Sciences Association of Alberta (HSAA) is a progressive union representing approximately 30,000 paramedical, professional, and technical members. Our staff are committed to delivering high-quality services to our members. HSAA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The Position: 
HSAA is looking to fill one (1) full-time, permanent Administrative Assistant 1 – Events Support position that will work out of the Edmonton office reporting to the Manager, Education & Events. This in-scope position This in-scope position is pivotal in ensuring the success of HSAA events, conferences, and meetings.

This Position Will:

• Collaborate closely with the Event Planners to plan and execute a variety of events, both virtually and in-person.
• Research and secure venues
• coordinate logistics and related activities
• Implement vendor contracts, and ensure services delivered are timely and accurate
• Coordinate travel, accommodations, and meals for attendees
• Ensure events adhere to union policies related to safety, accessibility, and equity
• Maintain an organized events calendar and accurate records, including budgets and contracts
• Working in conjunction with the Communications and Engagement team to support the implementation of marketing strategies to enhance event attendance.
• Oversee event registration and attendee management
• Some travel may be required

What You Bring: 

• Graduation from an accredited business administration or events management program with a minimum of three (3) years of related experience. A combination of education and work experience may be considered.
• Proven experience in administrative roles, preferably in event coordination or support.
• Service-oriented with a proactive approach
• Strong organizational and time management skills coupled with the ability to prioritize tasks effectively.
• Strong analytical skills with demonstrated accuracy and attention to detail.
• Strong creative thinking skills with the ability to work independently in a team-based environment.
• Strong communication skills, both written and verbal.
• Adaptability and a willingness to take on new challenges.
• Intermediate to advanced skills in Microsoft Office: Outlook, Microsoft, Excel, and PowerPoint.

Your Core Competencies: 

• Creative Problem Solving: You contribute ideas for how the work can be done differently to solve issues.
• Agility: You anticipate and adapt to changing priorities. You are resilient in times of uncertainty.
• Develop Networks: You build connections and trust in relationships.
• Build Collaboration: You contribute to conditions that support teamwork, collaboration, consistency, and excellence.
• Systems Thinking: You understand how the work you do contributes to the overall success of the organization.
• Drive for Results: You take ownership of achieving results as an individual and as part of a team.

What We Offer 

Competitive Compensation:      $34.99 - $43.00/hour, commensurate with experience 
Top Benefits:                              100% employer paid benefits, flex spending account, and pension plan  
Work-Life Balance:                     35-hour work week 
Learning & Development:          Internal and external training support 

 
How to Apply:  
Please submit your resume and cover letter by e-mail to Human Resources at Recruitment@hsaa.ca. In your cover letter, please tell us how your skills and experience align with this position. Your cover letter will be reviewed as part of the recruitment process.   
 
We thank all applicants for their interest. Only individuals selected for interviews will be contacted.