Canadian Blood Services (Technical) Collective Agreement 2021-2024

Article 38: Evaluations, Personnel Files and Employee Health Files

1. All performance evaluations shall be documented, and a final copy shall be provided to the Employee.
2. Meetings for the purpose of the evaluation interview shall be scheduled by the Employer with reasonable advance notice which shall not be less than forty-eight (48) hours. Evaluation interviews shall be held annually. An Employee shall sign the performance evaluation for the sole purpose of indicating that they are aware of its contents and shall have the right to add comments to be attached thereto within ten (10) working days of the interview.
   
   Provided the Employee requests in writing, the contents of their personnel file, or a copy thereof, shall be made available to the Employee at the time of evaluation.
3. An Employee’s personnel file including their evaluation record shall be considered confidential and shall not be released by the Employer to any person, except a Board of Arbitration, the Employer's counsel, or as required by law, without the written consent of the Employee.
4. By appointment made in writing at least three (3) working days in advance, an employee may view their personnel file. Upon request, an Employee shall be given a copy of requested documents from their file. The employee may be required by the Employer to pay a reasonable fee to cover the cost of copying, which fee shall be established by the Employer.
5. An Employee may request a copy of their Employee health file twice per year.  The Employee may be required by the Employer to pay a reasonable fee to cover the cost of copying, which fee shall be established by the Employer.