Prairie Emergency Medical Services Inc. Collective Agreement 2020-2025

LETTER OF UNDERSTANDING #1

BETWEEN

PRAIRIE EMERGENCY MEDICAL SYSTEMS INC.
(MEDAVIE HEALTH SERVICES WEST, 
NE Alberta Division)
(hereinafter referred to as “the Employer”)

AND

HEALTH SCIENCES ASSOCIATION OF ALBERTA
(hereinafter referred to as “the Union”)

RE: JOB-SHARING
 

The Employee or Employer may request a “job-share” arrangement. When a request for a “job-share” has been mutually agreed upon between the Employees and the Employer, the terms and conditions shall be confirmed in a written agreement and signed by the Employer and the Union.

Such terms shall be:

1. The Employees partnering in this job share arrangement will share the duties and responsibilities of one [Position status & FTE – ex. Regular Full-time (1.0 FTE)] [Position classification title] position within [Site/Station].

2. The hours of work of the job share [Status] [Position title] position will be split between Participant 1 and Participant 2.  While working the job share, the status of Participant 1 will be a Regular Part-Time [FTE] FTE, working [50%] of the posted rotation and the status of Participant 2 will be a Regular Part-Time [FTE] FTE, working [50%] of the posted rotation. The Participants may exchange shifts and/or days off with the approval of the Employer provided no increase in cost is incurred by the Employer.

3. This agreement is only possible between a Full-Time (1.0 FTE) and a Casual Employee.

4. For the duration of this job share arrangement, the provisions of the Collective Agreement, as well as Employer policies, procedures, and guidelines will be administered based on the Regular Part-Time status of each Participant; however, participants shall have access to personal days as follows:

   1. the Regular Full-Time participant will have access to any previously accrued personal days while participating in the job share and shall accrue additional days at 50% of the Full-time rate; and

   2. the Causal participant shall accrue and have access to personal days while participating in the job share arrangement at 50% of the Full-time rate.

5. Both job share participants shall accrue sick leave entitlements and credits as per Article 24.10.

6. In the event that one of the Participants is absent, the remaining Participant may be required by the Employer to work all hours of the [Position status & FTE] position or to work a different schedule. When one Participant is away for any reason for a period of greater than thirty (30) calendar days, the Employer may fill such absence by posting for a temporary position or by filling on a casual basis.  
   
   If the Employer is unable to fill on either a temporary or casual basis, the remaining Participant may be required to work all hours of the [Position status & FTE] position. This shall be at no additional cost to the Employer.

7. With thirty (30) days written notice, either participant or the Employer may discontinue this job share arrangement.

8. In the event the Employer cancels this job share arrangement, both participants will revert back to their initial position status and FTE.

9. In the event that either of the Participants resigns or terminates from this arrangement or the position with the company, the following shall apply:

   1. Should the initial Permanent Full-time Employee resign from the job share and not wish to resume their initial Permanent Full-time position, the Full-time position shall be posted as per Article 18.

   2. Should the Causal participant resign from the job share arrangement the Permanent Full-time Employee shall resume the initial full-time position. The Permanent Full-time Employee may also apply for another job share and may request the Employer to circulate a notice that the Employee is seeking a job share partner.

10. Both of the Participants will be held accountable for the outcomes expected of the shared [Position status & FTE – ex. Regular Full-time (1.0 FTE)] [Position classification title] position.

11. The Participants will have on-going, timely, effective, and proactive communication in respect of all aspects of the duties, responsibilities, and work associates with the position. As requested or required by the Employer, one Participant will attend meetings and/or staff development in-services and fully communicate information received therein to the other Participant. Professional, timely and efficient communication is a key requirement of this arrangement.

12. [Employee A] (Participant 1) and [Employee B] (Participant 2) agree to pay fifty (50%) of all benefit premiums.

13. Any notice given pursuant to this Agreement will be delivered to either Participant in writing or, on behalf of the participant, to the Participants’ manager in writing.

14. This Letter of Understanding will expire March 31, 2025 or upon thedate of ratification of the next Collective Agreement, whichever is later.