Prairie Emergency Medical Services Inc. Collective Agreement 2020-2025

Article 40: Evaluation and Personnel Files

1.  
   1. The parties to this Collective Agreement recognize the desirability of Employee evaluations. Evaluations may be conducted at least on an annual basis or per the Employer’s policy.
   2. Evaluations shall be for the constructive review of the performance of the Employee.
2. All such evaluations shall be in writing.
3. 1. Meetings for the purpose of the evaluation interview shall be scheduled by the Employer with reasonable advance notice, which shall not be less than forty eight (48) hours.  The Employee may review their personnel file prior to the interview upon their written request.
   2. The Employee shall be given a copy of their completed evaluation at the conclusion of the interview or no later than ten (10) calendar days from the interview date. The Employee shall sign the completed evaluation document upon receipt for the sole purpose of indicating that they are aware of the evaluation.  They shall have the right to respond in writing within ten (10) calendar days of receipt of the evaluation document, and their reply shall be placed in their file.
   3. The Employer shall make every effort to schedule evaluation interviews during working hours. By mutual agreement, or should an Employee request an evaluation interview, it may be scheduled on a day of rest. If so, the Employee shall be compensated at their Basic Rate of Pay.
4. An Employee’s evaluation shall be considered confidential and shall not be released by the Employer to any person, except a Board of Arbitration, the Employer’s counsel, or as required by law, without the written consent of the Employee.
5. By appointment at least one (1) working day in advance, an Employee may view their personnel file.  Upon written request, an Employee shall be given a copy of requested documents from their file.
6. A Letter of Expectation issued to an Employee shall be placed on the Employee’s personnel file. The Letter of Expectation shall indicate that it is not disciplinary action. A copy of the Letter of Expectation shall be sent to the Union within five (5) working days.
7. During the Employee’s annual performance evaluation any Letter(s) of Expectation on the Employee’s personnel file shall be reviewed and the matters addressed incorporated into the written evaluation. After the evaluation is complete, the Letter(s) of Expectation shall be removed. Should the Employer be unable to offer a performance evaluation and should no significant performance issues been identified and documented by the Employer during the previous twelve (12) months, the Letter of Expectation shall be removed.