Bonnyville Health Centre Collective Agreement 2020-2024

Article 22: Annual Vacation

1.  
   1. Vacation Entitlement for Full-Time Employees
      During each year of continuous service in the employ of the Employer, a Full-Time Employee shall earn entitlement to a vacation with pay. The rate of earning entitlement shall be as follows:
      1. during the first (1st) and second (2nd) years of such employment a Full-Time Employee earns a vacation time of fifteen (15) working days;
      2. during the third (3rd) to ninth (9th) years of such employment a Full-Time Employee earns a vacation time of twenty (20) working days;
      3. during the tenth (10th) to nineteenth (19th) years of such employment a Full-Time Employee earns a vacation time of twenty-five (25) working days;
      4. during the twentieth (20th) and subsequent years of such employment a Full-Time Employee earns a vacation time of thirty (30) working days;
   2. Supplementary Vacation for Full-Time Employees 

      1. Upon having reached the employment anniversary of twenty-five (25) years of continuous service, Full-time Employees shall have earned a one-time additional five (5) working days’ vacation with pay.

      2. Upon having reached the employment anniversary of thirty (30) years of continuous service, Full-Time Employees shall have earned a one-time additional five (5) working days’ vacation with pay.

      3. Upon having reached the employment anniversary of thirty-five (35) years of continuous service, Full-Time Employees shall have earned a one-time additional five (5) working days’ vacation with pay.

      4. Upon having reached the employment anniversary of forty (40) years of continuous service, Full-Time Employees shall have earned a one-time additional five (5) working days’ vacation with pay.

      5. Upon having reached the employment anniversary of forty-five (45) years of continuous service, Full-Time Employees shall have earned a one-time additional five (5) working days’ vacation with pay.

      6. Subject to Article 22.04, the supplementary vacation may be taken at the Employee’s option at any time subsequent to the current supplementary vacation employment anniversary date but prior to the next supplementary vacation employment anniversary date.

2. Vacation Entitlement for Part-Time Employees

   1. During each year of continuous service with the Employer, a Regular Part-Time Employees shall earn vacation with pay calculated in hours in accordance with the following formula:

      Employer-paid hours at            X           The applicable % as          =        Number of hours
      the Basic Rate of Pay                            outlined below                            of paid vacation
                                                                                                                          time to be taken
       

      1. six percent (6%) during the first (1st) and second (2nd) continuous years of employment; or

      2. eight percent (8%) during the third (3rd) to ninth (9th) continuous years of employment; or

      3. ten percent (10%) during the tenth (10th) to nineteenth (19th) continuous years of employment; or

      4. twelve percent (12%) during the twentieth (20th) and subsequent continuous years of employment.

   2. Part-time Employees will be paid for their scheduled shifts during their approved vacation blocks. To supplement their income while on vacation, a part-time Employee may request, and their manager may agree, to provide vacation pay for all unscheduled days within their approved vacation block up to full-time hours, provided the Employees has enough vacation hours accrued in their bank at the start of their approved block. This arrangement will not be considered a payout but instead will be coded and paid as “regular Vacation”.

   3. Supplementary Vacation for Part-Time Employees

      1. Upon having reached the employment anniversary date of twenty-five (25) years of continuous employment, Employees shall have earned a one-time two percent (2%) for supplementary vacation.

      2. Upon having reached the Employee anniversary date of thirty (30) years of continuous employment, Employees shall have a one-time two percent (2%) for supplementary vacation.

      3. Upon having reached the Employee anniversary date of thirty-five (35) years of continuous employment, Employees shall have earned a one-time two percent (2%) for supplementary vacation.

      4. Upon having reached the Employee anniversary date of forty (40) years of continuous employment, Employees shall have earned a one-time two percent (2%) for supplementary vacation.

      5. Upon having reached the Employee anniversary date of forty-five (45) years of continuous employment, Employees shall have earned a one-time two percent (2%) for supplementary vacation.

      6. Subject to Article 22.04, the supplementary vacation may be taken at the Employee’s option at any time subsequent to the current supplementary vacation employment anniversary date but prior to the next supplementary vacation employment anniversary date.

3. Cessation of Vacation Accrual

   1. There shall be no accrual of vacation pay or time entitlements during:

      1. layoff; or

      2. a leave of absence without pay which is in excess of thirty (30) calendar days; or

      3. an absence while in receipt of disability insurance or Workers’ Compensation benefits which is in excess of thirty (30) calendar days.

4. Time of Vacation

   1. The Employer shall post the vacation schedule planner by January 1st of each year.  Where an Employee submits a vacation preference by March 31st of that year, the Employer shall indicate approval or disapproval of that vacation request by April 30th of that year. 

   2. Where Employees have submitted their requests for vacation within the time frame of January 1st to March 31st stipulated in Article 22.04(a), vacation dates shall be allocated based on seniority, where it is operationally possible to do so.  Requests for vacation which are submitted after March 31st shall be dealt with on a first-come, first-serve basis.  

   3. When an Employee submits a request in writing after March 31st for vacation, the Employer shall indicate approval or disapproval in writing of the vacation request within ten (10) working days of the request.

   4. An Employee who chooses to take vacation in broken periods shall be allowed to exercise a preference as to choice of vacation dates for only one (1) vacation period within a calendar year.

   5. Requests to use vacation shall be subject to the approval of the Employer and shall not exceed the number of vacation days accrued to the date of the request.

   6. A Regular Employee shall be entitled to an unbroken period of vacation equal to one (1) year’s vacation accrual, unless otherwise mutually agreed between the Employee and the Employer.

   7. Vacation time off commences on the first (1st) regularly scheduled work day away on vacation leave and ends on the first (1st) regularly scheduled work day back from vacation leave.

   8. Employees shall be permitted to maintain a level of vacation entitlement equal to one (1) year’s vacation entitlement plus an additional five (5) days (thirty-eight and three-quarter (38 3/4) hours). All accumulated vacation beyond the current entitlement plus five (5) days shall be paid out to the Employee prior to March 31st of each year exclusive of supplementary vacation.

   9. No Regular Employee may continue to work and draw vacation pay in lieu of taking vacation.

5. Sick While on Vacation
   Should an Employee demonstrate to the satisfaction of the Employer that they were ill and required a defined course of medical treatment for an acute condition that would normally render their unable to work, during the course of their vacation, they may be considered to be on sick leave for such period of time, subject to the provisions of Article 24 (Sick Leave).  Vacation time not taken as a result of such medical treatment shall be taken at a mutually agreeable later date.

6. Vacation Pay Upon Termination
   An Employee leaving the service of the Employer at any time before exhausting the vacation credit to which the Employee is entitled shall receive a proportionate payment of salary in lieu of such earned vacation.

7. When an Employee is required to work during their vacation, they shall receive pay for all regular hours worked at two times (2X) their Basic Rate of Pay. Hours worked while on vacation shall not be deducted from an Employee’s vacation credits and their vacation will be rescheduled to a time mutually agreed between the Employer and the Employee. In addition, the Employer shall be responsible for all non-refundable costs related to the cancellation of the vacation.