Mosaic Primary Care Network Collective Agreement 2023 - 2027

Article 23: Personal Leave

1. Full-time permanent or temporary Employees shall be eligible for up to eighteen (18) paid Personal Leave days per fiscal year. Personal Leave days will be administered on the basis of hours used for Personal Leave equaling a total of one hundred and thirty-nine point five (139.5) hours (for a Full-time Employee).
2. 50% of the Personal Leave hours shall be deposited at the beginning of the fiscal year and 50% of these hours shall be deposited on October 1 or the following work day.
   1. An Employee must be actively at work during these time periods to be eligible for the hours deposit. Should an Employee be off on a Leave of Absence at these times, hours will be deposited upon their return to work at the appropriate pro-rated hours.
3. Personal Leave absences are intended for use to attend to personal matters that prevent Employees from attending work, including but are not limited to absences such as Employee illness, medically related absences including medical or dental appointments, family health issues, personal circumstances, or other statutory leaves.  This time may be used for what the Employee determines will contribute to their wellness, however, operational requirements must be considered.
4. Employees must confirm requests and duration for personal leave with their Supervisor/Managers of the work unit, as far in advance as possible.
5. Part-time permanent or temporary Employees shall be eligible for a prorated entitlement based on their normal hours of work compared to full-time hours of work.
6. Up to five (5) Personal Leave Days can be attached to a pre-planned vacation period per fiscal year in accordance with Article 21.01(a).
7. Employees hired during the calendar year, or off on leave for a period of thirty (30) days or greater shall be entitled to prorated personal leave days based on their date of employment and FTE.
8.  
   1. An Employee shall have the option to be paid for five (5) or more days of unused Personal Leave days at the end of the fiscal year at the rate of thirty percent (30%). Notification of the payout request must be submitted in writing to the Employer by March 1.
   2. Should an Employee miss this deadline for notification then the remaining balance shall be carried over to the next fiscal year.
   3. Upon an Employee terminating their employment or upon a Leave of Absence greater than three hundred and sixty-five (365) days, an Employee shall be paid at a rate of thirty percent (30%) of their entire current balance.
9. Employees who are sick shall advise the Employer as soon as possible and regularly thereafter as required by the Employer.
10. Personal Leave While on Workers’ Compensation
    Absence for sickness or accident compensable by Workers’ Compensation will not be charged against the Employee’s accumulated personal leave credits.
11. Leave of Absence due to Illness
    Employees whose personal leave credits are exhausted and require time off work for conditions as outlined in 23.03 will be placed on a leave of absence without pay, with access to rights as per Article 25.01 (b).
12. An Employee who recommences with the Employer within three (3) months of the date they voluntarily resigned their employment, shall have their unused personal leave reinstated.  Otherwise, personal leave credits are cancelled when employment ceases and no payment is owed.
13. Employee Appointment Time
    Employees are strongly encouraged to schedule personal medical appointments outside of working hours. When this is not possible, the Employee shall obtain prior authorization twenty-four (24) hours in advance of the appointment, as soon as possible.

14. Transition Provisions - If the April 1, 2023 – March 31, 2027, Collective Agreement is ratified:

    A. On or before March 15, 2024

           (i)  Articles 23.01 -23.12 will take effect as of April 1, 2024.
     

    1. Amend Article 23.08 (a) to read: 
       “An Employee shall have the option to be paid for five (5) or more days of unused Personal Leave days at the end of the fiscal year at the rate of thirty percent (30%).  Notification of the payout request must be submitted in writing to the Employer by March 28.”

       (ii)  The hours deposited for April 1, 2023 – March 31, 2024 will not be altered for Employees.