Mosaic Primary Care Network Collective Agreement 2023 - 2027

Article 21: Vacation

1. Vacation Entitlement 

   1. Subject to the terms of this Collective Agreement, a Full-Time Employee shall earn vacation with pay based on the following:
       

      Year(s) or Continuous Employment Completed	Vacation Entitlement
      0 - 1 ……………………………………………………………	15 working days
      2 – 9 ……………………………………………………………	20 working cays
      10 – 19 ………………………………………………………..	25 working days
      20+ ……………………………………………………………..	30 working days

      Consecutive time off in any fiscal year is limited to the Employee’s vacation entitlement.

2. Time of Vacation
   1. All vacation earned during one (1) vacation year shall be taken during the current fiscal year, at a mutually agreeable time, except that an Employee may be permitted to carry forward seventy-seven point five (77.5) hours of vacation entitlement to the next vacation year.  Requests to carry forward beyond seventy-seven point five (77.5) hours shall be made, in writing, by January 15th, and shall be subject to the approval of the Employer.
   2. Notwithstanding Article 21.02 (a):
      1. Employees may use up to thirty-eight point seven five (38.75) hours of vacation not yet accrued. Should an Employee terminate their employment or go on a leave of greater than six months, prior to accruing the vacation deficit being utilized, the outstanding vacation will come off their last pay prior to leave or termination; and
      2. Such vacation is taken at a mutually agreeable time.
   3. An Employee may request vacation leave during any period of the year.
   4. Upon the request of an Employee, earned vacation credits may be divided into more than one (1) vacation period if approved by the Employer. Such request shall not be unreasonably denied.
3. 1. All requests for vacation will be considered on a first come first service basis as per the Employer’s current practice.  These requests will be approved or denied within four (4) weeks of the request being submitted, or less time if possible.
   2. Requests for vacation shall only be accepted up to twelve (12) months in advance.
4. Payout of Annual Vacation

   1. The Employee shall be paid for earned vacation exceeding seventy-seven point five (77.5) hours of vacation as of the end of the fiscal year. 

      1. Future-dated approved vacation will not be considered.
      2. Any approved excess vacation beyond seventy-seven point five (77.5) hours as per Article 21.02(a) will not be paid out. 

      Part-Time Employees

      (a) The application of this Article for part-time Employees shall be prorated to their full-time equivalency (FTE).

5. Unless given four (4) weeks advance notice of an alteration to their scheduled vacation period, an Employee required by the Employer to work during their vacation period will receive two times (2X) their basic rate of pay for all hours worked. This premium payment will cease, and the Employee’s basic rate of pay will apply at the start of their next regularly scheduled shift. The time so worked will be rescheduled as vacation leave with pay to be added to the vacation period, when possible, or the Employee will be granted equivalent time off in lieu thereof at a mutually agreed later date. With the approval of the Employer, an Employee may elect to receive payment at the basic rate of pay in lieu of the aforementioned time off.
6. When an Employee’s vacation is cancelled by the Employer, the Employer shall be responsible for all non-refundable costs related to the cancellation of the vacation.