House Next Door Society Collective Agreement 2012-2026

Article 9: Transportation Allowance

1. An Employee who is called back to the workplace shall be reimbursed for reasonable, necessary and substantiated transportation expenses. If the Employee travels for such purpose by private automobile, they shall be reimbursed at the highest Canada Revenue Agency non-taxable amount per kilometer from the Employee’s residence to the workplace and return.  
2. An Employee who normally travels from the workplace to their place of residence by means of public transportation following the completion of their duty shift but who is prevented from doing so by being required to remain on duty longer than their regular shift and past the time when normal public transportation is available, shall be reimbursed for the cost of reasonable, necessary and substantiated transportation expense from the workplace to their place of residence.
3. 1. An Employee who is authorized to use their own motor vehicle on Employer business shall be reimbursed at the highest Canada Revenue Agency non-taxable amount per kilometer for actual kilometres travelled.
   2. Employees who are required to use their personal vehicles for Employer business, and are required by their insurer to maintain business use insurance coverage as a result, shall be required to submit evidence of business insurance coverage when the vehicle is used on such business. The Employer shall reimburse the Employee as follows:
      
      Cost of Business                                          Cost of Personal Use                            Reimbursement
      Use of Insurance Coverage                         Insurance Coverage                             to maximum
      $                                                  Less          $                                           =               of $200.00
      (Basic Age Group -                                       (Basic Age Group - Good
      Good Record)                                                Record)
       
   3. Travel time in the course of the performance of the outreach Employee 's job duties is considered work time.
   4. Employees who are required by the employer to use their personal vehicles will receive travel time and mileage from their home or their normally assigned office whichever is the shortest route to the first client's home.  Mileage and travel time will also be paid from the last client's home to the Employee 's home or their base office (whichever is the shortest route).  Travel time will be paid at the Employee 's applicable rate of pay.
4. Miscellaneous Travel Cost
   1. Where it is necessary to use taxis or other transportation for travel on Employer business, the incurred costs shall be reimbursed by the Employer upon submission of receipts.
   2. Parking charges incurred while on Employer business shall be reimbursed upon submission of receipts.
   3. Employer business shall be defined as work directed by the Employer.