House Next Door Society Collective Agreement 2012-2026

Article 12: Annual Vacation

1. In this agreement:
   1. “Vacation” means annual vacation with pay.
   2. “Vacation Year” means the twelve (12) month period commencing the first day of April in each calendar year and concluding on the 31st day of March of the following calendar year.
   3. “Date of Employment” for the purposes of calculating annual vacation means:
      1. in the case of an Employee whose employment commenced between the first (1st) and the fifteenth (15th) days inclusive of any month, the first (1st) day of that calendar month;
      2. in the case of an Employee whose employment commenced between the sixteenth (16th) and the last days inclusive of any month, the first (1st) day of the following calendar month.
2. A Regular and Temporary full-time Employee who has completed less than one (1) full vacation year of service shall receive one point two five (1.25) working days vacation with pay for each month worked.
3. Regular and Temporary Full-time Employees:
   1. During the first (1st) to third (3rd) years of continuous full-time employment, an Employee shall earn entitlement to paid vacation calculated on a basis of fifteen (15) working days (120 hours), accrued on a monthly basis at 1.25 days (10 hours).
   2. During each of the fourth (4th) to the ninth (9th) years of continuous full-time employment, an Employee shall earn entitlement to paid vacation calculated on a basis of twenty (20) working days (160 hours), accrued on a monthly basis at 1.67 days (13.33 hours).
   3. During each of the tenth (10th) to nineteenth (19th) years of continuous full-time employment, an Employee shall earn entitlement to paid vacation calculated on a basis of twenty-five (25) working days (200 hours), accrued on a monthly basis at 2.08 days (16.67 hours).
   4. During each of the twentieth (20th) and subsequent years of continuous full-time employment, an Employee shall earn entitlement to paid vacation calculated on a basis of thirty (30) working days (240 hours), accrued on a monthly basis at 2.5 days (20 hours).
4. Vacation pay shall be at the rate effective immediately prior to the vacation period.
5. An Employee leaving the service of the Employer at any time before they have exhausted the vacation credits to which they are entitled, shall receive payment of wages in lieu of such earned vacation.
6. Time of Vacation
   1. All Employees shall apply in writing for the vacation period preferred by them. Preferences of choice of vacation dates shall be determined by seniority of service in the Employee’s classification and location.  However, the Employer shall make the final decision on vacation scheduling for operational requirements.
   2. All Employees shall indicate their choice of vacation period(s) between February 1st and March 31st of each vacation year.
   3. The Employer shall respond to the vacation requests by April 30th.
   4. Any Employee who fails to submit their vacation requests by March 31st, shall lose their choice by seniority.
   5. Employees may take their vacation entitlement in multiple installments.
   6. The Employer shall make every reasonable effort to grant an Employee, upon request, at least two (2) weeks of annual vacation entitlement during July and/or August.  No Employee shall be allowed more than two (2) weeks in July or August until all Employees have had an opportunity for two (2) weeks vacation in July or August, or where coverage is available, by mutual agreement between the Employer and the Employee.
7. No Employee may continue to work and draw vacation pay in lieu of taking their vacation.
8. An Employee shall have the right to utilize vacation credits as they are earned subject to mutual agreement between the Employer and the Employee.
9. An Employee may request to carry over unused vacation credits to the next vacation year.
10. Casual, temporary and part-time Employees shall receive their vacation percentage pay out on a monthly basis.
    
    Casual, temporary and part-time Employees shall receive their vacation percentage pay on every pay cheque, in accordance with the following:
    1. six percent (6%) during each of the first four (4) years of employment; or
    2. eight percent (8%) during each of the fifth (5th) to ninth (9th) years of employment; or
    3. ten percent (10%) during the tenth (10th) to nineteenth (19th) years of employment.
    4. twelve percent (12%) during the twentieth (20th) and subsequent years of employment.
11. For casual, temporary and regular part-time Employees, only those regularly scheduled hours and additional and on a Paid Holiday to a maximum of eight (8) hours and periods of sick leave with pay will be recognized as regular earnings for the purpose of determining vacation pay.
12. Vacation Days for Part-time Employees - During each year of continuous service in the employ of the Employer, a part-time Employee shall earn vacation days without pay in accordance with this article.  Vacations shall be applicable to part-time Employees on the basis that such Employees receive in each year only that proportion of benefits that their period of actual regularly scheduled service in the year bears to a year of full-time service.
13. When an Employee is required to work during their approved vacation, they shall receive pay for all regular hours worked at two times (2X) their basic rate of pay. Hours worked while on vacation shall not be deducted from an Employee’s vacation credits and their vacation will be rescheduled for a time mutually agreed between the Employer and the Employee. In addition, the Employer shall be responsible for all non-refundable costs related to the cancellation of the vacation.