Covenant Health Collective Agreement 2020-2024

Article 36: Evaluations, Personnel Files And Employee Health Files

1.  

   1. Evaluations shall be for the constructive review of the performance of the Employee.

   2. The Employer shall regularly provide each Employee with an annual evaluation. The absence of an evaluation shall mean the Employee meets expectations.

2. All such evaluations shall be in writing.

3.  

   1. Meetings for the purpose of the evaluation interview shall be scheduled by the Employer with reasonable advance notice, which shall not be less than forty-eight (48) hours. The Employee may review their personnel file prior to the interview upon their written request.

   2. The Employee shall be given a copy of their completed evaluation at the conclusion of the interview or no later than seven (7) calendar days from the interview date. The Employee shall sign the completed evaluation document upon receipt for the sole purpose of indicating that they are aware of the evaluation. They shall have the right to respond in writing within ten (10) calendar days of receipt of the evaluation document, and their reply shall be placed in their personnel file.

   3. The Employer will endeavor to only schedule evaluation interviews during an Employee’s on duty hours however, if an evaluation interview is scheduled on an Employee’s off duty hours or on days of rest, the Employee shall be compensated according to the provisions of Article 12 or Article 44.

4. An Employee’s evaluation shall be considered confidential and shall not be released by the Employer to any person, except a Board of Arbitration, the Employer’s counsel, or as required by law, without the written consent of the Employee.

5.  

   1. By appointment made in writing at least seven (7) working days in advance, an Employee may view their personnel or Employee OHS record.

   2. Upon request by an Employee, or upon provision of a release deemed acceptable by the Employer (in a form which complies with the requirements of all applicable legislation), the Employee or the Union shall be given a copy of requested documents from their file(s). The Employer may charge twenty-five (25) cents per page for copying expenses.

6. A Letter of Expectation issued to an Employee will not be placed on the Employee’s personnel file. The Letter of Expectation shall indicate that it is not disciplinary action.

7. Attendance Support Program
   
   The Employer’s Attendance Support Program is applicable to non-culpable attendance concerns and is not disciplinary and letters will not be placed on the Employee’s Personnel File.