East Central Ambulance Association Collective Agreement 2025 - 2028

Article 21: Personnel Files and Evaluations

1.  

   1. The parties to this Collective Agreement recognize the desirability of Employee evaluations. Evaluations shall be conducted at least on an annual basis.

   2. Evaluations shall be for the constructive review of the performance of the Employee.

2. All such evaluations shall be in writing.

3.  

   1. Meetings for the purpose of the evaluation interview shall be scheduled by the Employer with reasonable advance notice, which shall not be less than twenty-four (24) hours. The Employee may review their personnel file prior to the interview upon their written request. 

   2. The Employee shall be given copy of their completed evaluation at the conclusion of the interview or no later than seven (7) calendar days from the interview date. The Employee shall sign the completed evaluation document upon receipt for the sole purpose of indicating that they are aware of the evaluation. They shall have the right to respond in writing within ten (10) calendar days of receipt of the evaluation document, and their reply shall be placed in their personnel file.

   3. If an evaluation interview is scheduled on an Employee’s off duty hours or on days of rest, the Employee shall be compensated according to the provisions of Article 10 (overtime) or Article 34 (Casual Employees).

4. An Employee’s evaluation shall be considered confidential and shall not be released by the Employer to any person, except a Board of Arbitration, the Employer’s counsel, or as required by law, without the written consent of the Employee. 

5. By appointment made in writing at least one (1) working day in advance, an Employee may view their personnel file once each calendar year or when the Employee has filed a grievance. An Employee shall be entitled to be accompanied by a HSAA representative when viewing their personnel file, a representative from ECAA shall also be present.

6. The Employee shall be given a copy of requested documents from their file provided that they first pay a reasonable fee to ECAA a fee to cover the cost of copying, which fee shall be established by ECAA.