Bethany Care Society Collective Agreement 2020-2024

Article 24: Performance Review and Personnel Files

1.  
   1. The Parties to this Collective Agreement recognize the desirability and value of Employee performance reviews and joint participation in such process by both the Employee and the Supervisor.  This is a non-disciplinary process.
   2. Performance reviews shall be for the constructive review of the performance of the Employee.
   3. An Employee will meet with their Supervisor annually to discuss Employee’s performance.
   4. Performance review meetings will take place during an Employee’s scheduled hours of work with at least forty-eight (48) hours advance notice to the Employee;
2. Employee performance reviews, including any documents resulting from the review, shall be in electronic format and available to the Employee through the Employer’s online performance management tool.  
3. The Employee shall be given access to the online performance management tool and their performance review at the time of their Performance Review. The Employee shall have the right to respond within the online performance management tool.   
4. As part of the performance review process, the Supervisor and the Employee will develop goals for the next performance period.
5. Both the Supervisor and the Employee shall have access to the on-line performance management tool so that progress can be reviewed on a regular basis.  
6. Personnel File
   1. By appointment made at least one (1) working day in advance, an Employee may view their personnel file. Access to the personnel file shall not be unreasonably denied. The Employee may be required to report to the Human Resources office to view the file.
   2. An Employee shall be given a copy of the contents of their personnel file upon request, not more frequently than once in a calendar year, provided that they first pay to the Employer a reasonable fee, established by the Employer, to cover the cost of copying.
7. An Employee's performance appraisal shall not be released by the Employer to any person except to a Board of Arbitration, the Employer’s Counsel or as required by law, without the written consent of the Employee.