Convention 2025
HSAA's Annual Convention will be held on May 29 & 30, 2025. This page will be the home of everything you need to know as we lead up to our biggest event of the year.
Date Friday May 30, 2025
Location Edmonton Convention Centre
Address
9797 Jasper Ave
Edmonton
9797 Jasper Ave Edmonton
Are you ready for Convention?
Delegates! We are excited to see you in Edmonton on May 28 through 30. This page is the home of everything you need to know to prepare for and participate in Convention.
As we prepare for Convention 2025, we will continue updating this page with important information for delegates including finance documents, the annual report and more!
Keep an eye on your emails as well! Delegates will receive important updates as we get closer to the event.
Convention Documents
Financials
Convention Policies
Convention 2024 Minutes & Documents
Event Details
Here are some important event details for delegates attending Convention.
Scavenger Hunt Contest
Play the Scavenger Hunt, Win Prizes!
200+ points = 1 draw entry
300+ = bonus entry
15 amazing prizes are up for grabs!
- Download the HSAA app.
- Visit the committee booths and complete their activity.
- Complete other tasks as listed in the app.
- Scan QR Codes to collect your points.
- Complete as many items as you can by end of lunch Friday.
- Winners will be chosen via draw.
Meal Times
Thursday, May 29, 2025
Breakfast: 7:00AM – 8:30 PM (served to attendees of New Delegate Seminar) Salon 8
Lunch: 11:50 a.m. to 1:00 p.m.
- Caucus Lunch served outside Salon 8/9
- All other attendees served in Hall B
FRIDAY
Lunch: 12:00 p.m. to 1:00 p.m. in Hall B
Wi-Fi Password
HSAA2025
Harassment Officers
HSAA Store Hours
Make sure to swing by the HSAA Store and stock up on Union gear!
Wednesday, May 28, 2025
7:00 PM to 9:00 PM
Thursday, May 29, 2025
7:30 AM to 8:30 AM
12:00 PM to 1:00 PM
4:30 PM to 5:30 PM
Friday, May 30, 2025
7:30 AM to 8:30 AM
12:00 PM to 1:00 PM
Member Mixer
Thursday, May 29
7:00 PM – 9:00 PM at Craft Beer Market
(10013 101A Ave)
Join us for a fabulous night of fun and networking!
Here’s what you can look forward to:
- A show-stopping drag show featuring four queens performing eight electrifying songs throughout the night.
- Two drink tickets per member.
- An epic spread of eats, including a carving station, live taco bar, mac and cheese, poutine, and more.
ECC Parking
Convenient parking is available for the Edmonton Convention Centre including street parking, nearby parking lots and parkades. Follow the link for more information: Edmonton Convention Centre Parking
- Underground parking at Canada Place across the street is directly connected to the convention centre. Pedway access: P2 door.
- Please note that hourly rates are subject to specified parking areas
Parking is also available at the hotels for members requiring accommodations.
Expenses and Travel
EFT (Electronic Funds Transfer) update for 2025 Convention attendees
HSAA is working to transition all member related payments to direct deposit via online banking Electronic Funds Transfer (EFT).
To ensure we can distribute member payments as soon as possible, we are asking Convention attendees to complete the online EFT enrollment form linked below.
Your privacy is our top priority, and we will ensure that your banking information will remain confidential and will be used solely for the purpose of direct deposit.
Those who choose not to enroll in EFT will be issued their payments via cheque. Please note that due to the potential Canada Post strike, any payments issued this way may be held until a reasonable alternative delivery method is identified, or once any potential job action has concluded.
If you have previously provided HSAA with your EFT information, you will be automatically enrolled in online banking electronic funds transfer (EFT) payments for all future online member expense system and local unit claims.
If you have any questions or concerns, please contact our Accounting Assistant, Ngaio Smith, at ngaios@hsaa.ca.
Delegate Expenses and Travel
- Registered Delegates are eligible for reimbursement for expenses and travel as per Policy 3.08 HSAA Events and Members' Expenses.
- For full expenses information, including online member expense form instructions and FAQ – please click here.
Expense System and Finance support will also be available in Room D in Hall D Foyer.
Hotel Info
Hotel locations are noted on the map linked below.
Links for each hotel:
- The Westin Edmonton Downtown: Edmonton, Canada Hotel | The Westin Edmonton
- Courtyard Edmonton Downtown: Courtyard Edmonton Downtown - Hotel With Restaurant & Meeting Space
- DoubleTree by Hilton Edmonton Downtown: DoubleTree by Hilton Edmonton Downtown, Canada Hotel