Careers

Deadline for applications: September 28, 2023

The Organization
The Health Sciences Association of Alberta is a progressive union representing approximately 29,000 paramedical, professional, and technical members. Our staff are committed to delivering high-quality services to our members. HSAA is an equal opportunity employer that celebrates diversity and is committed to creating an inclusive environment for all employees.

The Position
We are looking for a full-time, permanent Administrative Assistant I who will work out of the Edmonton office reporting to the Director, Communications and Engagement.

This in-scope position will:

• Provide support for Member Education workshops and events, including scheduling, logistics, materials preparation, workshop setup, and registration.
  • Provide high-volume event registration assistance to members by providing system support, guidance, and troubleshooting.
  • Create and distribute certificates and surveys to workshop attendees.
  • Track and update member attendance utilizing a customized database.
  • Work closely with the program lead and analyst to assist in the development of the Member Education & Events program.
• Work closely with the Communications team to coordinate communications to members about education workshops and events.
• Provide administrative support for committee meetings, including scheduling, agenda preparation, material distribution, meeting minutes, as well as annual committee recruitment and selection.
• Provide administrative support for member communications, advocacy campaigns and engagement programs, such as managing inboxes, supporting planning and regular reporting activities.
• Assist with ad-hoc projects and tasks as needed.

What You Bring

• Graduation from an accredited business administration program with a minimum of three (3) years of related experience. A combination of education and work experience may be considered.
• Proven experience in administrative roles, preferably in event coordination or support.
• Experience with databases and survey tools is an asset.
• Service-oriented and capable of communicating with employees of all levels, members, and external stakeholders.
• Strong organizational and time management skills coupled with the ability to prioritize tasks effectively.
• Strong analytical skills with demonstrated accuracy and attention to detail.
• Strong creative thinking skills with the ability to work independently in a team-based environment.
• Strong communication skills, both written and verbal.
• Adaptability and a willingness to take on new challenges.
• Intermediate to advanced skills in Microsoft Office: Outlook, Microsoft, Excel, and PowerPoint.

Your Core Competencies

• Creative Problem Solving: You contribute ideas for how the work can be done differently to solve issues.
• Agility: You anticipate and adapt to changing priorities. You are resilient in times of uncertainty.
• Develop Networks: You build connections and trust in relationships.
• Build Collaboration: You contribute to conditions that support teamwork, collaboration, consistency, and excellence.
• Systems Thinking: You understand how the work you do contributes to the overall success of the organization.
• Drive for Results: You take ownership of achieving results as an individual and as part of a team.

What We Offer

How to Apply:
Please submit your resume and cover letter by e-mail to Human Resources at Recruitment@hsaa.ca. In your cover letter, please tell us how your skills and experience align with this position.

Vaccination Policy:
Health Sciences Association of Alberta has a proof of COVID 19 vaccination policy for all employees, to protect the health and safety of HSAA employees and members we serve.

Any candidate in the process of applying for employment with the Health Sciences Association of Alberta, must be able to comply with one of the following:

• Proof of COVID 19 vaccination; OR,
• Candidates and employees who are unable to be immunized due to a medical reason, or for another protected ground under the Alberta Human Rights Act, will be reasonably accommodated.

Notes:

• Applications may be used to fill other current and future opportunities.

We thank all applicants for their interest, but only those shortlisted for the position will be contacted.

Deadline for applications: Open until suitable candidate found

The Organization
The Health Sciences Association of Alberta (HSAA) is a progressive union representing approximately 29,000 paramedical, professional, and technical members. Our staff are committed to delivering high-quality services to our members. HSAA is an equal opportunity employer that celebrates diversity and is committed to creating an inclusive environment for all employees.

The Position
We are looking for a full-time permanent Employee Relations & Human Resources (HR) Advisor who will work out of the Edmonton office and report to the Director, Human Resources.

This out-of-scope position requires a well-rounded generalist who will support a wide range of HR functions aligned with HSAA’s strategic and operational goals and objectives. The primary focus of the HR Advisor is to support our leaders in achieving operational excellence by providing them with the necessary HR information, tools and supports. This position will provide employee relations support to management through investigation of issues, development of solutions and assistance in the formal grievance process.

You will succeed in this role if you are a strategic thinker who is able to instill confidence and serve as a valued business partner. You will have a proven ability to move initiatives forward, achieve tangible results and accommodate changing priorities. Equipped with experience and sound judgment, you will make effective recommendations and support the resolution of sensitive HR matters while maintaining confidentiality. You will have sound knowledge of relevant government policies, legislation, and regulations, as well as familiarity with union collective agreements and contract provisions. Your ability to establish and maintain effective working relationships with peers, unions, management, and external contacts is essential. Your ability to provide HR/labour relations advice, administration, and interpretation of collective agreements is critical.

What You Bring
The successful candidate for this role will have:

• A bachelor’s degree in human resources or a related field with a minimum of five (5) years of progressively responsible employee relations and human resource experience. An equivalent combination of education and experience may be considered.
• Demonstrated experience providing employee relations and HR support in a unionized environment.
• Other HR experience in performance management, leave management, recruitment, benefits administration, classification, and exit management.
• Ability to balance conflicting priorities to manage workflow, ensure completion of essential projects, and meet deadlines.
• Strong creative thinking skills with the ability to work independently and in a team-based environment.
• Strong analytical skills with demonstrated accuracy and attention to detail.
• Must be able to handle confidential information with discretion and sensitivity.
• Strong written and verbal communication skills including the ability to translate and simplify complex concepts into easy-to-understand and consumable forms.
• Intermediate to advanced skills in the Microsoft Office suite of programs, including Outlook, Word, Excel, PowerPoint, and Teams.

Your Core Competencies

• Creative Problem Solving: You contribute ideas for how the work can be done differently to solve issues.
• Agility: You anticipate and adapt to changing priorities. You are resilient in times of uncertainty.
• Develop Networks: You build connections and trust in relationships.
• Build Collaboration: You contribute to conditions that support teamwork, collaboration, consistency, and excellence.
• Systems Thinking: You understand how the work you do contributes to the overall success of the organization.
• Drive for Results: You take ownership of achieving results as an individual and as part of a team.

What We Offer

How to Apply:
Submit your resume and cover letter by e-mail to Human Resources at Recruitment@hsaa.ca. In your cover letter, please tell us how your skills and experience align with this position. Applications may be used to fill other current and future opportunities.

Vaccination Policy:
HSAA has implemented a proof of COVID 19 vaccination policy for all employees, to protect the health and safety of HSAA employees and members we serve. Any candidate in the process of applying for employment with the Health Sciences Association of Alberta, must be able to comply with one of the following:

• Proof of COVID 19 vaccination; OR,
• If unable to be immunized, proof of protected ground or valid medical reason.

We thank all applicants for their interest, but only those shortlisted for the position will be contacted.